Royal British Veterans Enterprise (RBVE)
Fundraising Terms and Conditions
Tommy Ride 2026 – Aylesford to Ypres

Please see below the Fundraising Terms and Conditions for Royal British Veterans Enterprise (RBVE) Tommy Ride, 26th June – 28th June 2025

By signing up to take in Tommy Ride, you agree to the following:

1. I will inform RBVE fundraising team immediately, in writing to [email protected] if I am unable to take part in the Tommy Ride.

2. I understand that:

• This event is organised by the event organiser who is solely responsible for the conduct and operation of the event, including all health and safety requirements.

• My participation in the event is conditional upon the event organisers terms and conditions.

• It is my responsibility to contact the event organisers directly for more information about the event and the possible risks involved.

• I am undertaking this activity entirely at my own risk and have not been induced by RBVE to participate in this event, which I do entirely of my own free will and in line with any third-party organiser expectations and conditions.

• I should seek medical advice from my General Practitioner if I am in any doubt about my physical or mental ability to take part in this event.

• RBVE cannot be held responsible for any injury or illness incurred during your preparation and/or participation in the event and is not responsible for the fundraising activity and accepts no liability whatsoever in relation to my participation in it.

• It is the participants responsibility to arrange their own insurance cover for medical and personal items. Each participant will be fully responsible for any fees of costs incurred or arising from an accident caused by the cyclist. This includes but is not exclusive to, fees from Police, Air ambulance, fire and rescue and ambulance services in and outside the UK.

• Each participant accepts full responsibility for any fees or costs incurred or arising from the need for repatriation or medical assistance. It is the participants responsibility to arrange suitable medical cover for the time within the EU.

• If the situation arises that you are not capable of making the decision to call the emergency services, the participant agrees that a member of the team or a member of the public may call for them.

Donations and payments terms:

3. I agree to pay a non-refundable and non-transferable registration fee to RBVE.

4. Subject to my registration option, I understand that I am responsible for raising the below sponsorship amount:

• Self-funded place: no minimum sponsorship

• Part-funded 1 place: £1500 minimum sponsorship

• Fully-funded 2 place: £1800 minimum sponsorship
  75% of the fundraising must be raised no later than 01st April 2026, if the required fundraising target has not been met, RBVE reserves the right to withdraw my place on the event.

5. I will endeavour to raise as much as possible to RBVE and will pay all money collected to the charity:

• Online by using a fundraising website such as justgiving.com

• Offline by using the money return form provided by and deliverable to RBVE

• Calling 01622 795970 to pay over the phone with my credit or debit card details

6. I will send all outstanding sponsorship money to RBVE within 30 days of my fundraising event date.

Gift Aid:

7. I will ensure I am compliant with fundraising with Gift Aid, and share with any relevant donors. More information is available on the HMRC website.

Fundraising activities:

8. I will comply with any fundraising guidance or advice issued by RBVE.

9. I will not approach nor offer financial incentives to the following, without seeking approval from RBVE:

• Any celebrity, public figure or performance artist (or their agents and management) to endorse or take part in my fundraising activity, event or initiative.

• Any local or national companies for sponsorship, financial contribution or provision of goods or services for my fundraising activity

10. I will encourage and motivate people to support the charity but also respect their right to decline. I will not conduct my fundraising in a way that would be perceived to be overly intrusive.

11. I will only use lawful means to fundraise and will not do anything that harms, or is likely to harm, RBVE’s reputation. Particularly in my own social media communications or if contacted by the media.

12. I will ensure I fundraise in a safe and compliant manner, including but not limited to:

• Reviewing the fundraising guide to understand how I can fundraise in a safe and legal way.

• Managing risk, organising insurance and obtaining the relevant permissions for all aspects of my fundraising activity; including carrying out necessary risk assessments.

13. I will ensure that any materials I create or use to advertise my fundraising will:

• Have been requested to and issued by the charity, responsibly looked after and returned to RBVE if unused on completion of the event.
  Or

• Have been given prior approval from the charity before use and must include:
  The phrase ‘Fundraising in aid of Royal British Veterans Enterprise’
  RBVE’s logo
  The text ‘Registered Charity in England and Wales (210063) ad Scotland (SCO48795)’
  Not use RBVE’s logo in any other way

Sponsorship not conditional:

14. I understand that RBVE does not hold any responsibility for my fundraising activity and may terminate my right to raise funds at any time.

15. I agree that my sponsorship forms and online fundraising pages will make it clear that the money is not given subject to any conditions and that monies raised will not be returned if the event is cancelled or I do not complete the event.

Personal data and images:

16. I give permission for the free use of my first name, picture, image, feedback and comments in any future publicity, advertising, fundraising materials and/or promotion conducted by RBVE. If you do not wish to consent to this please email [email protected]

17. Should RBVE be provided with information about your story, the charity may wish to use them in our published materials, such as our leaflets or on our website/social media channels. RBVE may also pass on your story, video or photograph to the media, such as your local newspaper, TV or radio station – where possible we will gain additional consent before sharing your story.
    I understand that whilst RBVE makes every effort to ensure that all media coverage portrays interviewees in a positive way, the charity does not have final control about how a journalist may portray me.

18. I give my permission for my personal information to be stored and used by RBVE in connection with the organisation, promotion and administration of the event and passed on to the event organiser in accordance with RBVE’s Privacy Policy.

19. I understand that RBVE will use the information I have given to keep me updated about the event I have entered and some other events I may be interested in.

Declaration:

20. I confirm that I will be the required age, if any restrictions apply, at the date of the event and I hereby accept these terms and conditions.

21. I confirm that the bike I am riding for the event and all the equipment is of a suitable standard and road-worthy for the duration of the event.

22. I will obey all Highway Code rules; I will not ride any more than 2 abreast on public highways at any time, single file will be required on certain roads as directed by the race leaders.

23. During the ride I will abide by the instructions and guidance provided by the ride leaders and anyone failing to do so will be removed from the ride, and any repatriation costs will be the participant’s responsibility.

24. Each participant will be placed in a group and must stay within this group; movement up or down groups is only permitted at lunch breaks or the start of the day with agreement from the ride leaders.

25. It is mandatory that all participants wear a safety-approved cycling helmet complying with the latest standards. Any rider not wearing a helmet will not be allowed to participate in the ride. RBVE reserves the right to refuse entry to the event to any participant with inappropriate equipment or clothing.